Text your line items to WhatInvoice and a branded PDF invoice lands back in the chat — and in your customer's inbox. No app. No laptop. No admin evening.
Send your line items, the customer's name and their email. Type it rough — we work it out.
WhatInvoice replies with the summary and total. One word back — YES — and it's official.
A branded PDF with your logo and banking details is emailed to your customer and dropped back in your chat to forward on.
Message hi and it talks you through the rest — or sign up on this site first and your very first message goes straight to invoicing.
Logo, banking details and VAT number live in an encrypted vault — printed onto every document automatically.
Second invoice to the same customer? Skip the email, skip the details. It knows.
VAT-registered? Documents carry your VAT number and the 15% breakdown, formatted the way SARS expects.
Reply PAID 43 to settle an invoice. Overdue ones nudge you on WhatsApp before they get old.
Send a quote, win the job, reply CONVERT — it becomes an invoice with a fresh number.
Log in with your number and an OTP — every invoice and quote, searchable, with PDFs on tap.
Save what you sell once — Callout = Standard callout fee, R450. Then just say add callout — typed or spoken — and it's on the invoice, description and price included.
Forgot a line? Every invoice comes with a one-tap edit link. Change the items, customer or notes in your browser and the corrected PDF comes straight back.
On Business Plus, up to 3 WhatsApp numbers work the same company — and every invoice remembers who created it.
Most of your customers Google you before they pay you. Now there's something to find: a clean one-page website with your services, your area and a WhatsApp button — built from the details you already gave us.
Bigger team, more businesses or something bespoke? Custom plans →
More businesses, a bigger team, higher volumes or a tailored setup? Tell us what you need and we'll build a plan around it.
[email protected]Yes — 1 invoice and 1 quote every day, forever, no card details asked. When you're invoicing more than that, Business is R99/month for unlimited. Most one-person businesses never need to pay.
No. Your customer receives a normal, professional PDF — your logo, your banking details, proper numbering — by email or as a file you forward. WhatsApp is just where you type; nothing on the document mentions it.
A proper A4 PDF: your logo and colours, SARS-correct VAT breakdown when you are registered, banking details and payment reference on every document. Four styles to pick from — Clean, Classic, Bold and Receipt.
No. It works inside the WhatsApp you already have — save +44 7383 365360 and message it. The web portal is just a bonus for seeing everything in one place.
That's most of our users. Your invoices stay plain — no VAT line, no "Tax Invoice" wording (charging VAT without being registered is illegal). If you register later, add your VAT number in Settings and every document from then on carries the correct 15% breakdown, SARS-style.
Each business's data lives in its own isolated vault. Login is by one-time code to your own WhatsApp — no passwords to leak. Changing banking details requires a fresh code and alerts you immediately. You can download everything we hold as a ZIP, or delete your account permanently, any time in Settings. Full details in our privacy notice.
Yes — subscriptions are monthly, cancel whenever. Cancelling simply switches off auto-renewal: you won't be billed again, and you keep full access for the rest of the month you've already paid for. After that your account drops back to the free plan; your documents and history stay exactly where they are.
A professional PDF with your business name, logo, line items, banking details and payment reference — arriving by email from your business, or forwarded by you on WhatsApp. They never need WhatInvoice themselves.
WhatInvoice is built and run in South Africa by SANDZ — the same team behind security and business systems for real SA businesses. It runs on our own infrastructure, not rented seats on someone else's product.